Finance Committee – 16th September 2019 – 6.30pm
- APOLOGIES FOR ABSENCE
Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.
- DECLARATIONS OF INTEREST
Members to declare any interest under the following categories:
Disclosable Pecuniary Interest
Outside Bodies Interest
Family, Friend or Close Associate Interest
- MINUTES – To sign as a correct record, the Minutes of the meeting of the Finance Committee held on 15th July 2019 (A)
- ARISING – any points of clarification from the above minutes.
- ACCOUNTS FOR APPROVAL
Schedule ‘B’ lists payments made since the last meeting
Schedule ‘C’ lists accounts for approval at this meeting
Schedule ‘D’ lists supplementary accounts for approval
- BANK ACCOUNT MONTHLY RECONCILIATION STATEMENTS
Financial probity recommends monthly reconciliation of the Town Council’s accounts. (E)
- INTERNAL/EXTERNAL AUDIT UPDATE
The Town Council’s year end accounts for 2018/19 were audited by the Internal Auditors – JDH Business Services Limited – on 10th June 2019. An action plan, based on the above report is attached. (F)
Members will recall that, following approval by the Finance Committee at its meeting on 17th June 2019, the Annual Governance and Accountability Return (AGAR), together with supporting documents, was sent to the Council’s external auditors (PFK Littlejohn).
Interim feedback from PFK Littlejohn is: –
The AGAR was not accurately completed before submission for review.
Section 2, Box 2, the annual precept, does not agree to the figure published by the precepting authority. The figures in Boxes 2 and 3 should read £410,240 and £75,441 respectively. All grants, including Council Tax Support Grant, should be shown in Box 3, as per the guidance notes on the AGAR.
A final report from the external auditors is awaited and will be presented to Members when it is received by the Town Council.
Members are asked to note these developments.
- BUDGET SETTING – 2020-21
Members are asked to note the contents of the attached report, which sets out proposals for setting the budget for 2020-21.
Members may wish to decide on the process for budget setting based on the contents of the report. (G)
- GRANTS SUB-COMMITTEE
For Members to consider the attached minutes from the Grants Sub-Committee meeting held on 10th September 2019. The minutes are attached for ratification. (H)
|Agenda||Tue, 10th September 2019 2:00pm||Download|
|Attachment A - Finance Committee Minutes 15.7.19||Tue, 10th September 2019 2:01pm||Download|
|Attachment B - Payments since last meeting||Tue, 10th September 2019 2:01pm||Download|
|Attachment C - Schedule of Payments||Tue, 10th September 2019 2:02pm||Download|
|Attachment D - supplementary payments||Mon, 16th September 2019 1:34pm||Download|
|Attachment E - Reconciliation Reports||Tue, 10th September 2019 2:03pm||Download|
|Attachment F - Internal Audit Report||Tue, 10th September 2019 2:04pm||Download|
|Attachment G - Budget Setting 2020-21||Tue, 10th September 2019 2:05pm||Download|
|Attachment H - Grants Sub-Committee Minutes||Mon, 16th September 2019 1:03pm||Download|
VenueWinsford Town Council Chamber
16th September 2019