Finance Committee – Monday 21st January – 6.30pm
To: All Members of Winsford Town Council (for attendance)
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING
You are summoned to attend a meeting of the Finance Committee to be held in the Winsford Town Council Council Chamber, Second Floor, Wyvern House, The Drumber CW7 1AH on Monday 21st January 2019 at 6.30pm.
Town Clerk/Finance Officer
- APOLOGIES FOR ABSENCE
Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.
- DECLARATIONS OF INTEREST
Members to declare any interest under the following categories:
- Disclosable Pecuniary Interest
- Outside Bodies Interest
- Family, Friend or Close Associate Interest
- MINUTES – To sign as a correct record, the Minutes of the meeting of the Finance Committee held on 17th December 2018. (‘A’)
- ARISING – any points of clarification from the above minutes.
- ACCOUNTS FOR APPROVAL
Schedule ‘B’ lists payments made since the last meeting
Schedule ‘C’ lists accounts for approval at this meeting
Schedule ‘D’ lists supplementary accounts for approval (to follow)
- BANK ACCOUNT MONTHLY RECONCILIATION STATEMENTS
Financial probity recommends monthly reconciliation of the Town Council’s accounts. (‘E’)
- DRAFT CAPITAL AND REVENUE BUDGET 2019/20
To consider the draft Capital and Revenue budget for 2019/20.
A copy of the draft budget is ATTACHED. (‘F’)
Any comments received from the political groups will be issued in advance of the meeting.
The overall draft budget for 2019/20 is estimated at £500,974 compared to £438,372 in 2018/19.
The financial impact of the 2013/14 taxbase reduction was offset through the payment of a grant of £59,817 from CWAC, which was used to reduce the amount of the Town Council precept.
Although CWAC has continued to maintain the Council Tax Reduction Scheme grant support to local councils, the grant has reduced each year, and the grant for 2019/20 will be £10,537 as opposed to £21,075 last year.
Taking into account these factors, and also a number of other factors including reduction in specific grants from a number of organisations; reduced income in some areas and cost pressures, the following budget calculation for 2019/20 is proposed:-
|Less CWAC grant||10,537|
Members will recall that the agreed process for consideration of the budget was that these draft proposals would be discussed by Members either individually or within their political groups in advance of this meeting.
Representatives of each political group have therefore been invited to make a budget statement prior to detailed consideration of the draft budget set out above.
Finance Committee are asked to agree a budget and precept for 2019/20, taking into account Member and political group comments
Members are also requested to recommend a budget/precept for formal ratification by the Town Council on 18th February 2019.
- CHRISTMAS LIGHTS
Members will be aware that the Town Council provides Christmas lights along the full length of the High Street.
Members may wish to comment on the performance of the Christmas lights during this year’s festive period.
In terms of Christmas 2019, the Finance Committee is asked to: –
(a). Authorise the invitation of quotations for the installation, maintenance and removal of the Christmas lights
(b). Authorise the Mayor, in conjunction with the Chair and Deputy Chair of the Finance Committee to approve the quotations which offer best value
This process is beginning significantly earlier than in previous years due a number of factors, including: –
- The need to ensure that the ‘switch-on’ process is tested prior to the actual formal switching on of the lights to deal with any issues in plenty of time including the potential use of devices such as circuit breakers to aid the switch on process;
- To work with the successful contractor in dealing with any outstanding issues regarding the lights themselves and the lighting columns to which the lights are attached and which provide the power for the lights;
- To progress any purchase of replacement Christmas lights in conjunction with the successful contractor
Members should note that PAT testing will need to be undertaken as part of this process. Details of any replacements required and costs of the testing will be provided when they are received by the Town Council.
Members are asked to provide the necessary authorisations set out above and to note the other matters referred to above.
- THIRD QUARTER BUDGET REVIEW 2018/19
To provide a comparison of actual spending against budgets for the third quarter of the current financial year 2018/19) (1st April 2018-31st December 2018) together with a covering report. (‘G’)
|('A') - Finance Committee Minutes 17.12,18||Download|
|('B') - Payments since the last meeting||Download|
|('C') - Schedule of Payments||Download|
|('E') - Reconciliation Reports||Download|
|('F') - DRAFT Budget 2019-20||Download|
|('G') - Budget Monitoring Report Q3||Download|
21st January 2019