Town Counci Meeting
To: All Members of Winsford Town Council
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING
You are summoned to attend a meeting of Winsford Town Council to be held in the Winsford Town Council Chamber, 2nd Floor, Wyvern House, The Drumber, Winsford CW7 1AH on Monday 19th June 2017 immediately following the meeting of the Finance Committee but not before 6.45pm.
Town Clerk/Finance Officer
- PRAYERS, at the discretion of the Town Mayor
Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.
- DECLARATIONS OF INTEREST
Members to declare any interest under the following categories:
- Disclosable Pecuniary Interest
- Outside Bodies Interest
- Family, Friend or Close Associate Interest
- OPEN FORUM
An open forum will be held when Members of the public will be invited to speak for a maximum total duration of 15 minutes on items included in the Part A agenda, copies of which will be available at the meeting.
- POLICE UPDATE
Cheshire Constabulary will be invited to attend the meeting to provide an update to Members and also to answer any questions.
- MAYOR’S REMARKS AND COMMUNICATIONS
A list of Civic engagements since the last meeting is attached (‘A’)
To sign as a correct record the minutes of the meeting of the Town Council held on 18th April 2017 (‘B’) and of the Annual Meeting of the Council held on 15th May 2017 (‘C’ – to follow)
To discuss any points arising from the above minutes.
- FINANCE COMMITTEE
To ratify the minutes of the Finance Committee held on 18th April 2017 (approved by the Finance Committee at its meeting held earlier). (‘D’)
- PLANNING COMMITTEE
- ALLOTMENTS COMMITTEE
The minutes of the meeting of the Allotments Committee held on 13th June 2016 are attached for ratification. (‘H’)
- BRUNNER GUILDHALL MANAGEMENT COMMITTEE MINUTES
The minutes of the Brunner Guildhall Management Committee meeting held on 19th April 2017 are attached for information. (‘I’)
- SALT FAIR COMMITTEE
- ARTS AND CULTURE IN WINSFORD
Members are asked to consider a proposal from Cheshire West and Chester Council to establish a workshop to discuss the future of arts and culture in Winsford.
The workshop will include stakeholders from the town and elsewhere and will seek to develop a vision for the town. This vision will be based on experience of living and working in Winsford.
The workshop will be facilitated by CWAC Cultural Officers and will seek to develop a shared vision which will influence the strategic direction for arts and culture in Winsford as well as CWAC, based on the Winsford Neighbourhood Plan and the Winsford Whole Place programme.
The main question asked, therefore, will be what arts and culture should look like in Winsford and what delivery mechanisms need to be in place?
As said, a whole range of stakeholders will be invited to the workshop, which will look at mapping existing strengths and gaps.
Members are asked to note the proposal outlined above and agree to the Town Council’s involvement in the process.
- MEMBERS REVIEW AND PLANNING SESSION
To report for information that a Members ‘review and planning’ session will be held at the Dingle Centre between 4pm and 6pm on Thursday 22nd June 2017.
The purpose of the session will be to review progress against objectives during the past 12 months; to determine whether the Council’s current key themes are still appropriate, and to discuss a programme of initiatives which Members feel can be achieved during 2017-18.
- MARINA BUILDING
Following agreement from the Town Council at its meeting in March 2017 to take on a tenancy at will, initially for six months, from CWAC, a Tenancy at Will has now been signed with CWAC. The Town Council will therefore have tenancy of the building between 1st May 2017 and 1st November 2017 in the first instance.
Since the completion of this process, there have been a number of developments for Members to note:
- The building has been inspected. This inspection identified a number of areas of work to be done. Some of this work has now been carried out (a list can be found under the relevant item on the Finance Committee agenda for 19th June 2017
- Negotiations are still ongoing with the Canals & Rivers Trust to supply a lock for the building which can be used by boaters who are visiting the Marina
- A number of organisations have approached the Town Council and have completed the attached form (‘L’) setting out when they wish to use the building. Members will note that the cost to use the building has been set at a flat rate of £20.00 per day
- The organisations which have applied to use the building so far are:
- Winsford Youth Forum – Monday evenings between 19th June and 16th October 2017; and on 10 separate dates between 31st July and 30 August 2017
- The Moulton Adventure Group – one day (15th June 2017)
- Other organisations have indicated they wish to use the building, but no booking form has been received at the time of writing
- A paper has been submitted to the Wellbeing Winsford Group (‘M’) which sets out the strategic framework behind the use of the building, including the key indicators around health which the Town Council is looking to improve via use of the building. Those organisations and groups who are members of the Wellbeing Winsford Group have been made aware that the building is available for hire
- A publicity leaflet is being designed to advertise availability of the building and the Salt Fair in September will also be used to promote use of the building
- It is proposed that the community is asked for their views on the building and how it could be used in the future via a number of different channels including a press release; social media; the Town Council’s website and events in the town
- Members are recommended to note the information set out above and are asked to approve the approach being taken generally and the specific actions set out above.
- Members will recall that the full Town Council is acting as the Management Committee for the Marina Building for the time being.
- WELL BEING UPDATE
Cllr Gaskill-Jones to provide a verbal update on the work of the Well Being Group in Winsford.
- USE OF THE VERDIN FIELDS
The Verdin Fields are managed by the Town council under licence from Cheshire West and Chester Council.
The fields include a number of football pitches.
In April 2013, the Council were approached by the Winsford United Colts regarding the possibility of the Verdin Fields being used as their home ground for the 2013/14 football season. This was after a number of years when the fields were not used for football. On that occasion, Members deferred a decision pending further information.
The item was, therefore, brought back to Town Council in July 2013 together with a report from the then Town Clerk. The report stated that the fields could be let to the Colts based on the terms of the CWAC lettings policy. In addition, the report also stated that funding would be available for new goalposts and that some minor groundworks would be required. The Council were asked to decide whether to bring the pitches up to standard and offer them for hire in time for the 2013/14 season.
As a result, in July 2013, the Council agreed to the proposals carry out the necessary works to develop junior football pitches at the Verdin Fields and to offer them for hire for the 2013/14 football season.
As part of the hiring process, those wishing to hire have been asked to agree to the attached terms and conditions of hire (‘N’).
As outlined above, the main users of the site have been the Winsford United Colts and an agreement has been made with them for use of the Fields for the 2017/18 season.
In addition to this agreement, however, the Council has received requests from other clubs to use the Fields. Members should note that the terms of the hire agreement cover the period between September and May for each football season.
- That Members note the item above and the contents of the conditions for hire found at attachment (‘N’).
- Members are asked to approve the conditions for hire for the 2017/18 season found at attachment (‘N’).
- Members are asked to confirm that any club or individual can ask to hire the Verdin Fields for use subject to the conditions of hire.
- REVIEW OF EQUALITY AND DIVERSITY POLICY
It is important that the Town Council has a robust Equality and Diversity Policy in place. This is to ensure that the Council operates correctly in terms of being an employer; providing leadership to the community; and to mitigate the risk of discrimination. The issues of equality and diversity are covered legally by the terms of the Equality Act 2010 which brought together a number of existing pieces of legislation and sought to protect those with ‘protected’ characteristics relating to age; disability; sexuality; religion & belief; pregnancy; race; and marital status. The Council’s role is contained in the Public Sector Equality Duty which seeks to meet the needs of these protected groups; foster good relations; and removing disadvantages.
The Council’s own Policy has not been renewed since 2008, so should be updated to include the terms of the 2010 Act. Members are asked, therefore, to review the updated Equality and Diversity Policy for the Council.
That Members review the updated Policy and approve it on behalf of the Council (‘O’)
- WINSFORD TOWN CRIER
The role of the Town Crier is one which is stretches far back into history. Criers have performed a number of roles through the years in local areas. Prior to the advent of literacy, town criers were the means of communication with the people of the town since many people could not read or write. Proclamations, local bylaws, market days, adverts, were all proclaimed by a bellman or crier.
The role tended to die out during the twentieth century, but has been revived by many areas in recent years. The role has been appointed on an honorary basis by local councils. As well as participating in local events, the role of Town Crier acts as an advocate for their local areas elsewhere in the country through participation in competitions and other national events.
In Winsford, the town had a Crier up to 1945 when the role disappeared. Following efforts by the previous Town Mayor, however, a competition was held in April 2017 to find another Town Crier for Winsford. With the help of Devlin Hobson, the Town Crier for Middlewich, Ben Booth was selected as the Town Crier for Winsford.
As part of the process of establishing the new Town Crier, a number of artefacts must be acquired. The Town Council is asked to approve purchase of these artefacts.
- Members are asked to note and endorse the return of a Town Crier for Winsford.
- Members are asked to endorse the appointment of Ben Booth as the Winsford Town Crier.
- As part of the Town Crier role, a number of items are required including a uniform and bell. Members are asked to note that a number of quotes have been acquired by Mr Booth for this purpose. Members are asked to approve Town Council expenditure to meet any costs of this equipment and to ask the Town Clerk, Town Mayor and Chair of the Finance Committee to approve any expenditure in line with Financial Regulations
- WINSFORD MARKET
Winsford offers an indoor market located in the town centre. The market opens on Mondays, Thursdays and Saturdays between 9am and 4pm (except Bank Holidays). The market offers a wide range of different goods.
Members are asked to request that the Town Council and partners continue to promote the market as much as possible and encourage visitors and customers to use the market.
- TOWN COUNCIL MEETING ROOM
Members will note that the meeting room on floor two of Wyvern House has been cleared in order to create more space.
Members are asked to offer any further proposals which will improve the use of the room for meetings including the use of furniture and any other features which might improve the room for members, officers and visitors.
- EXCLUSION OF PRESS AND PUBLIC
Due to their confidential nature, Members may decide to exclude the press and public from the meeting during consideration of the following matters in accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960. Reports relating to these items have been withheld from public circulation and deposit.
- TRAINING PLANS
Members are asked to consider a report from the Town Clerk on the above matter.
(‘P’ – to follow)
19th July 2017