Town Council, Monday 19th February 2018, following Finance Committee
To: All Members of Winsford Town Council
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING
You are summoned to attend a meeting of Winsford Town Council to be held in the Winsford Town Council Chamber, 2nd Floor, Wyvern House, The Drumber, Winsford CW7 1AH on Monday 19th February 2018 immediately following the meeting of the Finance Committee but not before 6.45pm.
Town Clerk/Finance Officer
- PRAYERS, at the discretion of the Town Mayor
Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.
- DECLARATIONS OF INTEREST
Members to declare any interest under the following categories:
- Disclosable Pecuniary Interest
- Outside Bodies Interest
- Family, Friend or Close Associate Interest
- OPEN FORUM
An open forum will be held when Members of the public will be invited to speak for a maximum total duration of 15 minutes on items included in the Part A agenda, copies of which will be available at the meeting.
- POLICE UPDATE
Cheshire Constabulary will be invited to attend the meeting to provide an update to Members and also to answer any questions.
- MAYOR’S REMARKS AND COMMUNICATIONS
A list of Civic engagements since the last meeting is attached (‘A’)
To sign as a correct record the minutes of the meeting of the Town Council held on 15th January 2018. (‘B’)
To discuss any points arising from the above minutes.
- FINANCE COMMITTEE
To ratify the minutes of the Finance Committee held on 15th January 2018 (approved by the Finance Committee at its meeting held earlier). (‘C’)
- BUDGET 2018/19
The Finance Committee meeting held on 15th January 2018 recommended the following:-
- That the Town Council’s budget requirements for 2017/18 be £431,315;
- That the precept be set at £410,240 due to the receipt of a Council Tax Reduction Scheme grant of £21,075 from Cheshire West and Chester Council, resulting in an annual charge to Band ‘D’ properties of £48.86;
- That the Capital Programme for 2017/18 will be around £70,000 as outlined in the attached document (‘D’)
Members are invited to ENDORSE the budget for 2018/19 and the precept to be levied on Cheshire West and Chester Council (CWAC) for the provision of Town Council services in the next financial year. This precept request was sent to CWAC on 31st January 2018 in order to meet the CWAC deadline for precept requests of 2nd February 2018.
- PLANNING COMMITTEE
- SALT FAIR COMMITTEE
The minutes of the Salt Fair Committee meeting held on 16th January 2018 (‘G’) are attached for ratification.
- ALLOTMENTS COMMITTEE
The minutes of the Allotments Committee meeting held on 23rd January 2018 (‘H’)are attached for ratification.
- BRUNNER GUILDHALL MANAGEMENT COMMITTEE
Members are asked to note the report also attached (‘K’) which was approved at the Brunner Guildhall Management Committee meeting held on 5th February 2018.
As the report sets out, there have been a number of actions carried out with regard to the Guildhall. These include:
- An application has been made for a Project Viability Grant to the Architectural Heritage Fund (AHF) which will pay for initial work to ascertain whether the building can used to the economic benefit of the users of the building and the community as a whole. Such a study is required by funding organisations such as the Heritage Lottery Fund (HLF) as a prerequisite to them considering funding a project such as the restoration of the Guildhall. The aim in the case of the Guildhall is to bid for sufficient funding to restore and renovate the building so that it can be used by the community/commercial sectors. The grant application is for £7,100 from the AHF which will be matched by the Town Council and also from other sources
- Following meetings with members of the community, it has been proposed that an open day is held on Saturday 14th April 2018 at the Guildhall and that the public in Winsford and elsewhere is encouraged to attend and view the building via an advertising campaign on social media and via posters/banners/flyers and other publicity materials. The aim of this event is to raise awareness of the building and to gain interest from potential users of the building. Again, interest in the building as somewhere for organisations and individuals to use is something funding organisations will be looking for
Members will note that publicising the open day will come at a cost, but Members are reminded that raising the profile of the building is a key part of the process of securing funding.
The Management Committee agreed to endorse the above actions and also RECOMMENDED that Town Council APPROVE the actions, particularly in terms of the open day and ask that the Clerk, in conjunction with the Town Mayor and Chair of Finance seeks quotes to carry out the various aspects of this public engagement.
- WELL BEING UPDATE
Cllr Gaskill-Jones to provide a verbal update on the work of the Well Being Group in Winsford.
- WINSFORD CROSS SHOPPING CENTRE
This item has been included at the request of a Town Council and is for Members to consider recent developments with regard to the Winsford Cross Shopping Centre.
- GENERAL DATA PROTECTION REGULATION (GDPR)
The General Data Protection Regulation (GDPR) is a European Union regulation that will replace the current Data Protection Act 1998.
The new Regulation comes into force on 25th May 2018.
GDPR seeks to enhance the rights of individuals whose personal data is processed by any organisation and allows for new changes such as the right to be forgotten.
GDPR also provides for increased accountability and processes to demonstrate compliance. This means that the Council may need to designate an individual to take proper responsibility for the task of data protection compliance.
Any breach of the new Regulation would be reported to the Information Commissioners Office (ICO) and fines for breaches could be extremely costly.
Further details on GDPR can be found via the ICO website (at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/) and the Town Council is working to ensure that it has done all that needs to be done (including training of staff) by the 25th May 2018.
- WHARTON RECREATION GROUND – MERSEY FOREST
A proposal has come forward from the Mersey Forest organisation to make use of the raised beds at Wharton Recreation Ground formerly used by the Incredible Edibles project.
Details of the proposal can be found at (‘L’) as part of a draft partnership agreement between the Town Council and Mersey Forest.
Members will note that the proposal includes a set of aims of the proposed partnership between the Town Council and Mersey Forest including involving schools, groups and those from socially disadvantaged areas.
The project would be managed by the Natural Health Service (a part of Mersey Forest) and seeks to engage with people as well as providing them with new skills and enhance rates of physical activity.
The sessions will be held on Tuesdays for the next 12 months at Wharton.
Members are asked to note the attached document from Mersey Forest and suggest any amendments. These will be communicated to Mersey Forest.
Members are asked to APPROVE the document, together with any amendments, and instruct the Clerk to make the necessary arrangements for the partnership with Mersey Forest based at the Wharton Recreation Ground
- PUBLIC SPACE PROTECTION ORDER CONSULTATION
Residents are being invited to have their say on Cheshire West and Chester Council’s proposals in relation to responsible dog ownership.
The Anti-Social Behaviour, Crime and Policing Act 2014 introduced new powers to tackle anti-social behaviour (ASB). Existing control orders made under previous legislation can now be replaced by Public Space Protection Orders (PSPOs). PSPOs can be used to regulate activities that can have a detrimental effect on the local community.
In September 2017, CWAC reviewed a number of existing Dog Control Orders and transferred them into PSPOs. The Dog Fouling Order will now remain in place for the maximum three year period before a review is required again, but there are now a number of new parks and play areas and many examples where the landscape of an area has changed and the old legislative provisions are no longer enforceable.
The consultation therefore asks for views on a range of suggested control methods in relation to responsible dog ownership which could become subject to Fixed Penalty Notice enforcement. These include:
- Dogs to be excluded from fully-enclosed children’s play areas that contain play equipment
- Dogs to be excluded from marked and maintained sports areas
- Dogs on leads at the request of an authorised officer – all public spaces except forestry commission land
- Dogs on leads in cemeteries and the crematorium
- Dog walkers to be restricted as to the number of dogs walked at any one time
- Dog walkers to carry sufficient means to pick up their dog foul
There are also questions regarding the possible use of DNA registration as an alternative to FPN issue and extending the number of authorised officers able to issue an FPN by the delegation of authorisation to town and parish councils in relation to land which they own or manage.
These measures, if agreed, would apply across the whole of the Borough and would act alongside the current legislation requiring people to clean up their dog foul and encourage responsible ownership.
The public consultation started on 1 February 2018 and lasts for 12 weeks. The consultation period closes on 28 April 2018.
Members are asked to consider the proposals outlined above and provide comments as required
- CHESHIRE WEST AND CHESTER HEALTH IMPROVEMENT STRATEGY
CWAC has asked for responses to a consultation on the Cheshire West and Chester Health Improvement Strategy 2018-2022.
The Strategy sets out plans to support better health and wellbeing over the next five years in the areas of
- Eating well and being active
- Tobacco control
- Alcohol harm
- Drug misuse
- Sexual health and wellbeing
CWAC and its partners are seeking to reduce health inequalities and improve the health and wellbeing of people in the borough, enabling them to live more fulfilling, independent and healthy lives.
Details of the Strategy itself can be found at http://inside.cheshirewestandchester.gov.uk/get_involved/consultations/health_improvement_strategy_consultation and the closing date for comments is 27th March 2018
Members are asked to consider the Health Improvement Strategy outlined above and provide comments as required
- REVIEW OF COUNCIL’S STANDING ORDERS
Members are asked to review the attached copy of the Standing Orders. These have been amended and updated. (‘M’)
Members are asked to approve or otherwise the Council’s revised Standing Orders.
- STATEMENT OF INTERNAL CONTROL
The Town Council is responsible for ensuring that any business it carries out is done so in accordance with the law and proper standards and that public money is used correctly and properly. The attached Statement of Internal Controls sets out the controls used to ensure that this is done and also the roles carried out by the Clerk/Responsible Financial Officer and meetings of the Council in this process. In reviewing the system of controls in place, it is found that – although the Council has all necessary checks in place as set out in the Statement – more actual checks need to be carried out during the year to ensure that all processes are being carried out correctly. Therefore, regular reviews of controls and their operation will be carried out during each financial year and reported to the Council. At present, the Council appears to have a clean bill of health in that all the checks listed are carried out, but this needs to be reported to Members on a regular basis. (‘N’)
- DELAMERE STREET MONUMENT – OVER CROSS
Members will be aware of the stone cross located on Delamere Street in Winsford – the Over Cross. The Cross was built in the nineteenth century and includes a lock-up where people who cheated, robbed or were drunk at the market could be held awaiting trial.
The matter of the condition of the Cross was considered by Town Council at its meeting in July 2017 and CWAC were asked to check on the situation.
A Member of the Town Council has now asked for this matter to be revisited and has asked for an update.
- EXCLUSION OF PRESS AND PUBLIC
Due to their confidential nature, Members may decide to exclude the press and public from the meeting during consideration of the following matter in accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960.
The reports relating to this item has been withheld from public circulation and deposit.
- GREEDY PIG SITE
This item has been included on the agenda at the request of a Town Councillor to consider the matter of the Greedy Pig site.
- STAFFING COMMITTEE
Minutes of the Staffing Committee meeting held on 15th February 2018 will be circulated for ratification. (‘O’ – to follow)
An update report will be circulated to Members on a complaint which has been received under the provisions of the Council’s Complaints Procedure. (‘P’ – to follow)
Members are asked note the nature and details of the complaint and decide on what further action, if any, needs to be taken.